Office Assistant with PA Responsibilities
Are you highly organized, service-minded, and good at keeping track of both the small details and the bigger picture?
UXV Technologies is looking for a proactive and structured Office & Personal Assistant who will support our daily office operations while providing practical and administrative support to members of our management team.
This is a hands-on role for someone who enjoys creating structure, coordinating activities, following up on tasks, and making sure that everyday practicalities run smoothly.
Your responsibilities
Personal Assistant & Management Support
You will support management with a variety of administrative and coordinating tasks, including:
- Managing and coordinating calendars, meetings, and appointments
- Scheduling internal and external meetings
- Preparing meeting agendas and relevant materials
- Taking meeting minutes and following up on agreed actions and deadlines
- Coordinating travel arrangements, including flights, hotels, transportation, and itineraries
- Assisting with travel expense documentation and practical follow-up
- Preparing and coordinating meetings, visits, and management activities
- Supporting management with presentations, documents, correspondence, and other administrative tasks
- Keeping track of deadlines, appointments, follow-ups, and outstanding actions
- Handling information and documentation with a high level of confidentiality and discretion
- Ad hoc PA support depending on management needs
Office Administration & Coordination
Alongside the PA responsibilities, you will help ensure smooth day-to-day office operations, including:
- Coordinating practical office activities and administrative tasks
- Supporting the planning and preparation of internal meetings and company activities
- Welcoming and assisting visitors and external guests
- Coordinating meeting rooms and ensuring they are prepared for meetings
- Assisting with catering, lunches, and refreshments for meetings and events
- Coordinating with external suppliers and service providers
- Supporting documentation, filing, and general administrative processes
Who are you?
We are looking for someone who is naturally organized and enjoys being the person who makes things happen.
You are comfortable working independently, taking ownership of your responsibilities, and following tasks through to completion.
We imagine that you:
- Have experience from an administrative, office, coordinator, receptionist, PA, or similar role
- Are highly organized and able to manage several tasks and priorities at the same time
- Have strong attention to detail
- Are proactive and do not wait to be told about every next step
- Are service-minded and comfortable supporting both management and colleagues
- Communicate professionally and confidently
- Are comfortable following up with others and keeping track of deadlines
- Understand the importance of confidentiality and discretion when working closely with management
- Have good IT skills and are comfortable working with calendars, email, documents, and spreadsheets
- Are fluent in English and Danish, both written and spoken.
- A valid driving licence (Category B) is required for this position
What we value
For this position, your mindset and way of working are just as important as your previous job titles.
You take ownership, create structure, and notice what needs to be done. You are comfortable in a dynamic environment where priorities can change, and you can distinguish between what is urgent and what can wait.
Most importantly, you are reliable, trustworthy, practical, and motivated by making everyday work easier for the management team.
About UXV Technologies
UXV Technologies is a Danish technology company developing and manufacturing innovative solutions for unmanned systems and other advanced technology applications.
We are an international and growing organization where collaboration, responsibility, and the ability to turn ideas into action are important parts of our everyday work.